Email Backup for Data Protection and Compliance

Email backup, protection and recovery are more important now than ever due to the dangers of data deletion coupled with increased compliance mandates. Big and small businesses across the globe are facing ever-increasing pressure of email data loss from hackers, irate or clumsy employees or systems issues.

Couple this email data danger with the ever-increasing need of regulatory compliance from GDPR, HIPAA and many more regulations and it becomes clear why an email backup solution is a necessary and critical tool for protecting business assets.

That’s why over two billion times a day Dropsuite backs up email and related data to help protect firms from over 100 countries around the world.

Protecting email data while complying with strict regulatory and legal compliance requirements is why Dropsuite offers two tiers of protection:

  • Email Backup (automated cloud-based protection)
  • Email Backup and Archiving (full data protection plus preservation)

Dropsuite’s state-of-the-artEmail Backup and Archivingsolution complies with a broad variety of regulatory laws including:

  • FINRA – Financial Industry Regulatory Authority
  • FRCP – Federal Rules of Civil Procedure
  • GDPR – General Data Protection Regulation
  • HIPAA –Health Insurance Portability and Accountability Act
  • SEC – Securities and Exchange Commission
  • SOX –Sarbanes-Oxley
  • Australia Corporations Act s286 and s262A
  • And more

Importantly, Dropsuite will not nickel and dime you for this critical regulatory compliance. There are never hidden fees or cumbersome set-up requirements with Dropsuite'semail backup solution which includes:

  • No set up fees
  • No minimum purchases
  • No ingestion fees
  • No user agent to download and install
  • No limits to storage or retention periods

    Military-Grade Email Data Protection

    You can rest assured your email data is safe and secure with Dropsuite. TLS or SSL connections are used coupled with military-grade encryption using 256-bit Advanced Encryption Standard (AES) to ensure your data is safe both in transit and at rest.

    The Cloud Email Backup Myth

    “I don’t need email backup, because I use a cloud service like Office 365, G Suite or Open-Xchange.”

    Sadly, that’s the number one myth we hear all the time, and it absolutely is a myth. Although Office 365 and related cloud-based systems like G Suite do provide some limited ability to partially backup email data – they do not provide nearly what’s needed to properly protect email data and your business. And none of the major cloud ecosystems offer a backup-as-a-service — it’s just not one of their business offerings.

    To protect their valuable business communications, smart organizations subscribe to SaaS email backup and archiving solutions such as those offered by Dropsuite.

    Quick tips for properly protecting your email data:

    1. Set up frequent automatic data backups
    2. Backup emails, files, attachments etc.
    3. Use a cloud-based, 3rd party location
    4. Test quickly searching for and accessing your data on demand
    5. Restore lost email files, download your data, or migrate as needed

    Dropsuite Email Backup Features

    Easily Automate Backups
    Insights BI Analytics
    Setting up automated backups is easy with just a few clicks of a button.Insights BI is Dropsuite's advanced analytics toolkit that enables you to find patterns of usage, identify issues and recommend optimizations.

    Military-Grade Encryption
    Incremental Backups
    Dropsuite uses military-grade AES-256 bit encryption and TLS/SSL to ensure your data is protected in transit and at rest.Dropsuite's solution finds and backs up only changed files which means your backup time is fast, and your storage is minimized.

    Single Pane of Glass DashboardGranular Restore
    Dropsuite's single pane of glass dashboard makes it amazingly simple to set-up, administer, manage user access, restore files and much more.Dropsuite provides granular restore so you can easily find and restore a single email, or a mailbox, or the entire email ecosystem.

    Unlimited Storage & Retention
    Dropsuite provides unlimited storage and unlimited retention periods for every email inbox. Don’t worry about deleting emails to reduce storage costs, there’s no need. And don’t worry about paying extra to have a longer retention periods, Dropsuite's unlimited retention period ensures you won’t need to worry about running out of storage. Dropsuite never charges for export or import fees. Your data won’t be held hostage by Dropsuite!

    Dropsuite also includesG Suite Gmail,Exchange Online,Hosted Exchange,IMAP/POP, andOpen-Xchangefiles in their emailbackup solutions. This means no matter which of those systems you use – your critical business email data is backed up safely and securely. Customers literally say they feel they can sleep much more soundly at night knowing their email data is completely protected.

    Insights BI Analytics Included

    Insights BI is Dropsuite's advanced email analytics suite that uncovers buried email data and helps you find actionable business intelligence quickly.

    This valuable Insights BI analytics toolkit is included free with Dropsuite email backup products.

    Insights BI transforms your stagnant, archived email data into actionable business intelligence. Turn complex and extensive email data sets into simple yet powerful reports, graphs and charts that help you find issues and recommend inprovements.

    Insights BI by Dropsuite answers questions such as:

    • Who is efficiently managing emails, and who isn't?
    • How much time goes by before customer emails are responded to?
    • What process issues are revealed by analyzing patterns of usage?
    • Which recipients are being sent email or attachments and at what frequency?
    • And many more key insights to help you uncover and improve processes

    See howInsights BIcan help you find and use valuable business improvement data.